T1 National Cargo Theft Summit
Sponsorship & Exhibit Opportunities

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Click here to download the complete Sponsorship & Exhibit Prospectus

 Application Details

Sponsorship & Exhibit Application & Payment Deadline: April 13, 2026 (except for the Platinum Level,
which is March 15 to print the hotel room keys)

Please note that registration for the conference is NOT INCLUDED in your sponsorship or exhibit. Everyone attending must register for the conference separately as an attendee.

Exhibitor Tabletop Information

The Exhibit Tabletop Area is located in the Ravinia Ballroom pre-function space. Each exhibit includes a 6' table and two chairs. Electric and audio visual equipment may be rented separately through Encore, the in-house AV company at [email protected].

Shipping
Your sponsorship and exhibit materials may be shipped to the following address. Please make sure to follow these exact instructions for shipping.

All Materials should be addressed as follows:

NAME OF THE GROUP
GUEST NAME
Number of boxes (i.e. 1 of 5, 2 of 5…etc)
4355 Ashford Dunwoody Rd
Atlanta, GA 30346
770-395-7700 (Hotel Main Number)

Packages must be sent pre-paid to the above address no more than two (2) business days prior to the event. Boxes arriving more than two (2) business days prior to meeting dates and stored more than two (2) business days past meeting dates are subject to additional storage fees. Charges are due upon receipt of the package and can be paid with a credit card. Contact [email protected] to request the credit card authorization form.

• $10.00 per box under 20 lbs.
• $25.00 per box between 21-50 lbs.
• $75.00 per box 51 lbs and over and $150.00 per pallet.

For any outgoing packages guest must tape the box closed and adhere an outgoing shipping label. A pickup must be called and scheduled with the shipping provider. There is no on-site business center. There is complimentary printing available in the lobby by the front office.

Application

To apply for a sponsorship or to purchase an exhibit, please go to www.tapaonline.org/2026-sponsorship-exhibit-application. By completing the application, you are agreeing that you have read and agreed to the Exhibitor and Sponsor Rules as laid out below.

Exhibitor & Sponsor Rules

1. General Participation Requirements

• Exhibitors and sponsors must be registered separately for the conference. 
• All exhibitors and sponsors must complete the official application and pay in full by the stated deadline (see above). Payment is non-refundable. 
• Exhibitors and sponsors agree to comply with all conference policies, venue rules, and local regulations.

2. Tabletop Space Guidelines

• Tabletop assignments are made by conference management. 
• Exhibitors must keep displays within their assigned footprint; no encroachment into aisles or neighboring spaces.
• Sound levels must remain reasonable and not disrupt nearby exhibitors or sessions.

3. Installation & Dismantling

• Move‑in and move‑out must occur during designated hours only. Early teardown is prohibited unless approved by conference management.
• Exhibitors are responsible for any damage caused to the venue during installation or dismantling.

4. Safety, Compliance & Liability

• All materials must be flame‑retardant and meet local fire codes.
• Cords, cables, and equipment must be safely secured and not pose tripping hazards.
• Hazardous materials are prohibited.
• Exhibitors and sponsors participate at their own risk and must carry appropriate liability insurance.
• The event is not responsible for loss, theft, or damage to exhibitor property.
• Exhibitors are responsible for any damage caused by their staff, contractors, or equipment.

5. Food

• Any food used at an exhibit must be purchased from the Hotel.

6. Branding & Promotion

• All promotional materials displayed onsite must be professional and appropriate for the audience.
• Unauthorized use of conference logos, trademarks, or attendee data is prohibited.

7. Attendee Data & Lead Retrieval

• Exhibitors may collect attendee information only through approved lead‑capture methods.
• Sharing, selling, or misusing attendee data is strictly prohibited.

8. Prohibited Conduct

• Exhibitors may not host competing events or offsite activities during official conference hours without approval.
• Unauthorized raffles, lotteries, or contests are not allowed.

9. Staffing & Conduct

• All exhibitor and sponsor personnel must wear conference‑issued badges.
• Professional conduct is expected at all times.

10. Changes & Amendments

• Conference management reserves the right to modify rules, floor plans, or schedules as needed.
• Exhibitors and sponsors will be notified of any changes in a timely manner.